Accounting Specialist - Payroll

Job category: Paraprofessional
Exemption Status/Test: Non Exempt
Reports to: Accountant - Payroll
Date Revised: June 26, 2017
Dept./School: Finance

Primary purpose

Under general supervision, perform bookkeeping and maintain district financial records related to payroll costing, expenditures and liabilities.



High school diploma or GED


One (1) year experience or college course work in accounting-related subjects

Special knowledge/skills

Knowledge of bookkeeping principles and practices

Ability to use computer and software to develop spreadsheets and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Experience with Oracle 12 financials applications

Major responsibilities and duties


  • Maintain complete and systematic records of assigned district financial transactions related to payroll costing, expenditures and liabilities.
  • Verify and record details of financial transactions in appropriate journals and subsidiary ledgers.
  • Balance general ledger and subsidiary accounts by reconciling entries.
  • Examine assigned general ledger and subsidiary accounts by reconciling entries.
  • Process expense transfers and AP zero invoices for requested costing changes as directed by supervisor.
  • Assist with preparation of financial statements, income statements and cost reports to reflect financial condition of district.
  • Process and verify job requisitions and enter employee costing.
  • Compile, maintain, and file all reports, records, and other documents as required.
  • Reconcile payroll liability accounts.


  • Maintain confidentiality.

Supervisory Responsibilities:

  •   None.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Occasional bending/stooping, pushing/pulling, and twisting
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
May work prolonged or irregular hours
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.