Accounting Specialist - Projects

Job category: Paraprofessional
Exemption Status/Test: Non Exempt
Reports to: Project Accountant
Date Revised: June 26, 2017
Dept./School: Finance

Primary purpose

Under general supervision, perform bookkeeping and maintain district financial records.



High school diploma or GED


One (1) year experience or college course work in accounting-related subjects

Special knowledge/skills

Knowledge of bookkeeping principles and practices

Ability to use computer and software to develop spreadsheets and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Major responsibilities and duties


  • Receive and process timely all expense transfers and sub-ledger corrections.  Verify all expense transfers and sub-ledger corrections and departmental billings to ensure completeness and accuracy prior to payment.
  • Support departments that have funds for local and bond funded project expenditures.
  • Ensure capital expenditures are properly recorded in the fixed asset sub-ledger.
  • Maintain complete and systematic records of assigned district financial transactions.
  • Verify and record details of financial transactions in appropriate journals and subsidiary ledgers.
  • Balance general ledger and subsidiary accounts by reconciling entries.
  • Examine general ledger and subsidiary ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.
  • Compute and record cash receipt summaries.
  • Transfer funds between accounts as directed by supervisor(s).
  • Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of district.
  • Compile, maintain, and file all reports, records, and other documents as required.
  • Assist with the physical inventory of the district.


  • Maintain confidentiality.

Supervisory Responsibilities:

  •  None.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Occasional bending/stooping, pushing/pulling, and twisting
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
May work prolonged or irregular hours
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.