Attendance/PEIMS Clerk

Job category: Paraprofessional
Exemption Status/Test: Non Exempt
Reports to: Principal
Date Revised: May 17, 2021
Dept./School: Assigned Campus

Primary purpose

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.



High school diploma or GED


Two (2) years data entry experience

Clerical experience

Special knowledge/skills

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Major responsibilities and duties

Records and Reports

  • Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
  • Maintain student records and process requests for student information and transcripts.  Process new student records, including requesting transcripts and records form other schools.
  • Assist parents, student, and faculty with questions regarding student attendance.
  • Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
  • Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.


  • Assist in campus office as needed.
  • Maintain confidentiality.
  • Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

  •  None.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Occasional bending/stooping, pushing/pulling, and twisting
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
May work prolonged or irregular hours
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.