Coordinator Student Services

Job category: Professional
Exemption Status/Test: Exempt
Reports to: Assistant Director of Student Services
Date Revised: October 19, 2020
Dept./School: Student Services

Primary purpose

Coordinates programs for community outreach, parental involvement with diverse family groups, and School Choice. Identify, collect report and maintain PEIMS information for appropriate student identification. Monitor and ensure appropriate procedures for LPAC process and Pre-K eligibility; identify and track students served under Title I and Title III and ensure appropriate program placement. Assist in operating the Student Services Enrollment Center with the policies and procedures as set forth by the Board of Trustees and Superintendent.

Qualifications

Education/Certification

Bachelor’s Degree

Master’s Degree in Administration or Education

Valid Texas Administrator Certification or Principal Certification

Experience

Three years successful teaching experience

Administrative experience, preferred

Special knowledge/skills

Excellent public relations, organizational, communication, managerial and interpersonal skills

Demonstrated leadership skills

Knowledge and experience with LPAC procedures

Knowledge of district Choice of School procedures

Knowledge and experience with Pre-K eligibility and enrollment procedures

Proven ability to work effectively with peers, students, and parents

Proven ability to provide community outreach

Knowledge of challenges facing immigrant families

Bilingual/multilingual, preferred

Major responsibilities and duties

  • Attend and/or conduct all assigned meetings.
  • Assist Student Services Assistant director on day-to-day issues related to PHLOTE Enrollment/LEP Data /Exits
  • Attend TEA and other meetings as necessary to gather information related to program effectiveness and make certain that information is delivered to stakeholders

Program Management

  • Monitor Program Compliance for LEP & Pre-K.
  • Provide information regarding community and GISD programming for immigrant students.

    Consultation

  • Consult with campuses and families as it relates to LEP and Pre-K placement and data.
  • Consult with PEIMS Coordinator regarding verification of LEP/Pre-K data.
  • Collaborate effectively with the McKinney-Vento Liaison, the Foster Care Liaison and other central office or campus support staff involved parental and family outreach on Title I campuses, to ensure proper identification and services are provided.

     Technical Support

  • Assist campus personnel with keeping required documentation for enrollment and Pre-K eligibility.
  • Provide professional development to staff responsible for data entry on student data system regarding student enrollment, LEP data, and Pre-L eligibility requirements.
  • Assist in providing technical assistance to campuses regarding the maintenance of LEP student program codes to improve the District’s data collection for state reporting.

     Policy, Reports, and Law

  • Stay current and knowledgeable of laws, guidelines, and research related to federal programs that relate to enrollment for the Pre-K program.
  • Prepare for audits and maintain documentation for students, including Pre-K and PHLOTE students.

Other

  • Participate in professional development to improve knowledge and skills to be more effective in the position.
  • Assist the Assistant Director and Executive Director of Student Services with other projects as assigned.

Supervisory Responsibilities

  • Supervise Enrollment Center personnel

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Posture: 
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: 
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: 
Occasional light lifting and carrying (less than 15 pounds)
Environment: 
May work prolonged and irregular hours; frequent district-wide and statewide travel
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.