Director of Data and Administrative Services

Job category: Professional
Exemption Status/Test: Exempt
Reports to: Executive Technology Officer
Date Revised: May 9, 2018
Dept./School: Technology and Information Services

Primary purpose

Manage the school district’s student information system including all third party connected systems; coordinate the flow of data into the student information system through direct manual entry or file imports; coordinate the flow of data out of the student information system through reporting or exports.

Qualifications

Education/Certification

Bachelor’s degree in Education or Education-related field

Master’s degree in Educational Administration, Information technology, or related disciplines preferred

Counselor or Administrative Certification preferred

Certified in Information Technology Infrastructure Library (ITIL) Foundations, Project Management Professional (PMP) and ITIL Practitioner preferred

Experience

Minimum five (5) years of teaching and/or administrative experience preferred

Minimum five (5) years of experience working with K-12 information systems

Required Skills:

Ability to export large data sets from Skyward SIS and manipulate these data sets using Microsoft Office applications (Word, Excel, etc.) along with other IT applications

Ability to develop customized documentation for the student information systems using Microsoft Office and/or Google application for online distribution

Ability to organize and distribute documentation for the student information system using available online systems and tools (Google, etc.)

Working knowledge of database query logic and reporting tools (SQL, etc.)

Special knowledge/skills

Expertise in TEA Student Accounting requirements

Expertise in K-12 curriculum meeting TEA and local district requirements

Expertise in PEIMS and TSDS data standards

Ability to work effectively and collaboratively in a team environment and with employees at all level/areas of the school district

Capacity to promote and follow Board of Education and Superintendent Policies, and School and Department processes

Ability to communicate, interact, and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds

Recognition of the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator

Major responsibilities and duties

  • Manage the three teams of staff in the Data and Administrative Systems department by collaborating with them on a regular basis and monitoring the execution of their job responsibilities.
  • Organize and monitor all user’ access to the student information systems to ensure appropriate security and identify management tied to individual job descriptions.
  • Coordinate student information system procedures to manage individual student data from the initial enrollment through the identification of any needed services, assignment to campuses, and the construction and documentation of class schedules and grade reporting culminating with the documentation of graduation requirements.
  • Manage the district’s choice of school process following the required timelines and coordination with other district and campus staff.
  • Manage the district’s staff development program on topics specifically related to the student information system for all professional and paraprofessional staff.
  • Facilitate the district’s curriculum master to meet PEIMS and TEA requirements based on direction from district curriculum and guidance staff.
  • Facilitate the PEIMS data collection, verification, and reporting through TDDS overseeing the work done by district PEIMS staff as well as campus PEIMS staff.
  • Manage the implementation of custom forms and custom reporting to meet the needs of district and campus programs.
  • Perform other duties as assigned. 

Supervisory Responsibilities:

  •  Actively maintain a culture of shared leadership with other TIS Directors; foster a culture of accountability so that all TIS staff know what they need to achieve in order to be considered successful; Provide appropriate autonomy to leach technical experts, while holding them accountable for overall success of their subsystems and projects; help to create a growth path for all staff through such efforts as peer-to-peer mentoring and cross-training, while also incentivizing staff to engage in vendor/industry seminars and accredited continuing education programs.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals; standard instructional equipment
Posture: 
Moderate standing; occasional kneeling, squatting, bending and stooping
Motion: 
Moderate walking
Lifting: 
Regular light lifting and carrying (less than 15 pounds); occasional moderate lifting and carrying (15-44 pounds)
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.