Director of Payroll and Benefits

Job category: Professional
Exemption Status/Test: Exempt
Reports to: Chief Financial Officer
Date Revised: January 1, 2019
Dept./School: Payroll and Benefits

Primary purpose

To direct and manage the payroll and benefits functions of the district in an accurate and efficient manner.

Qualifications

Education/Certification

Bachelor’s Degree

 

Experience

Ten years + payroll/employee benefits at a high level of responsibility

Five (5) years + supervisory experience

 

Special knowledge/skills

 Ability to work in high volume position

Knowledge of local, state, and federal requirements relating to payroll and benefit issues and reporting

Knowledge of payroll accounting and auditing principles

Knowledge of employee benefits and payroll computer applications including Oracle and Third Party systems

Effective communication and interpersonal skills

Proficiency skills in keyboarding and file maintenance

Ability to work with numbers in an accurate and rapid manner

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to supervise personnel

Major responsibilities and duties

Payroll

  • Direct and control payroll preparation and production, including regular, special, and supplemental payrolls.  Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.
  • Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all payroll deductions including IRS levies, Bankruptcy judgments, and Child Support and Student Loan garnishments.
  • Ensure accuracy of payroll data input and calculations.
  • Control payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance.
  • Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures.
  • Process and resolve direct deposit and other banking interactions.

Benefits

  • Direct and manage annual enrollment period.
  • Reconcile and approve premium payments to TPA.
  • Manage 403b and 457 processing, reporting and other data transfer for all payrolls.
  • Resolve eligibility, claims, and administration issues with TPA and TRS-ActiveCare.
  • Responsible for collection and deposit of all premium payments made directly to GISD.

Personnel Management

  • Select, train, evaluate, and supervise payroll and benefits staff and make recommendations relative to assignment, retention, discipline and dismissal.

Administration

  • Interface with administrators, principals, directors, and staff regarding payroll-related issues.  Assist with equitable resolution of complaints, concerns, and problems in the area of payroll.
  • Work cooperatively with Human Resources and Business Services to process hiring, leave, terminations, and other employment-related issues.
  • Compile, maintain, and file all reports, records, and other documents required including auditable records.

Supervisory Responsibilities:

  •  Supervise, evaluate, and recommend the hiring and firing of Payroll and Benefits Office Staff.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Posture: 
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: 
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: 
Occasional light lifting and carrying (less than 15 pounds)
Environment: 
Frequent districtwide travel; occasional statewide travel
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.