Facilitator of Translation & Interpretation Services

Job category: Professional
Exemption Status/Test: Exempt
Reports to: Executive Director of Student Services
Date Revised: October 19, 2015
Dept./School: Student Services and School Choice

Primary purpose

Facilitate requests directed to TIS of all foreign language needs. Collaborate with district staff and outside personnel to provide translation and interpretation services for all GISD.

Qualifications

Education/Certification

Bachelor’s Degree

Protocol and code of ethics certification of translation and interpretation

Experience

Previous experience in translation and interpretation services in educational settings

Administrative abilities in office management

Special knowledge/skills

Knowledge of federal and state requirements of “No Child Left Behind” Act

Ability to organize and facilitate language requests

Ability to translate and interpret documents when needed

Ability to facilitate between district and vendor personnel

Knowledge of cultural diversities

Strong organizational, communication, and interpersonal skills

Ability to manage budget and personnel

Ability to communicate effectively with staff, parents, and students

Major responsibilities and duties

Program Management

  • Execute instructional training for the district giving information of TIS services and process of requesting translation and interpretations for GISD.
  • Develop and direct continuing evaluation of language needs for improvement of TIS services and implement change based on findings.
  • Assist district in either translation or interpretation through In-House or using agencies/vendors.
  • Travel to various campuses to promote TIS services.
  • Instruct the effective and efficient use of Language Line Services (over-the-phone) for interpretations.
  • Travel to campuses to train in house interpreters through the PowerPoint Training Presentation concerning the different aspects, ethics, and legalities of interpretation.
  • Travel to meet with Special education Department to discuss interpretation needs in meetings and assessments with Facilitators, Counselors, Speech Pathologists, Psychologists, and Diagnosticians.

Office Management

  • Encourage professional growth within TIS department and manage staff assignments to achieve departmental goals.
  • Oversee the on-going report of all the languages requested by schools or departments within the district.
  • Prepare reports and charts of yearly services for budget presentations showing the increased amount utilized for each year.
  • Coordinate the yearly report for all Translation/Interpretation activities throughout the year.
  • Monitor the balance of accounts and spending on all assignments for either the Regular Education or special Education activities.
  • Organize and track all archived files for past as well as current completed services of TIS within the district.

Schools/Departments Interaction

  • Yearly meeting with school facilitators and district departments in order to answer questions or help educate the system of TIS.
  • Answer calls made from vendors, agencies, independent interpreters/facilitators, school facilitators, Special Education departments, or GISD divisions for Translation & Interpretation needs.
  • Provide support and assistance for language communication between TIS and GISD schools, or departments.
  • Assist with answering question concerning the newly created TIS Power Pont Interpreter Orientation Training information.
  • Travel to campuses to evaluate our In-person contracted interpreters while on assignments.

Budget Management

  • Administer a check and balance of budget to ensure funds for both regular and Special Education accounts are managed effectively.
  • Manage the payment activities that are pending as well as completed to freelance vendors and agencies.
  • Compile, maintain, and archives all computerized and physical report or other documents required from TIS activities for state auditing purposes.

Supervisory Responsibilities:

  • Research internet and make contact to increase vendors and agencies for the new contract bids the following year(s)
  • Every three years with the assistance of the Purchasing department submit a new contract bid to agencies and vendors for renewal of services
  • Supervise and evaluate performance of agencies and vendors services
  • Support all aspects of the agencies and freelance vendors during their contracted RFP bid time
  • Familiarize with individual agencies and independent vendors in order to decide which one is more suited for various interpretational jobs
  • Attend off campus meeting with agencies and vendors in order to represent TIS and get acquainted with services they offer for future use

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Posture: 
Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting
Motion: 
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: 
Occasional light lifting and carrying (less than 15 pounds
Environment: 
Frequent prolonged and irregular hours; frequent district wide travel; occasional statewide travel
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.