Maintenance Business Operations Coordinator

Job category: Professional
Exemption Status/Test: Exempt
Reports to: Director of Maintenance
Date Revised: July 16, 2015
Dept./School: Maintenance

Primary purpose

Manage the daily business operations of the Maintenance Department including procurement, Pcards, human resources, payroll, finance, accounting, work order management, strategic planning, contract management, and leasing.

Qualifications

Education/Certification

Bachelor’s Degree in accounting, finance, business or related field

Valid Texas Driver’s License with good driving record

Experience

Minimum five (5) years of experience in business operations

Five years (5) of supervisory experience

Special knowledge/skills

Effective planning and organizational skills

Computer proficiency in Microsoft Word, Excel and Outlook

Major responsibilities and duties

  • Manage the Maintenance Business Operations budget
  • Supervise staff in the Operations Department
  • Manage the Maintenance Department’s procurement, human resources, finance, accounting, strategic planning, contract management and Pcard administration.
  • Coordinate budget transfers with the Budget Department.
  • Manage and forecast budgetary needs for projects and maintenance operations.
  • Acts as the financial reporting manager for the Maintenance Department.
  • Assists Director with contract management and prepares Oracle financial reports for Maintenance leadership budget.
  • Performs monthly reconciliation of salary and FTE’s.
  • Reconciles discrepancies with general ledger encumbrances and actual accounts.
  • Creates monthly and quarterly financial reports out of Oracle System.
  • Perform all other tasks and duties as assigned. 

Supervisory Responsibilities:

  • Supervises staff in the Operations Department.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including computer and peripherals; may use small hand tools and power tools; light truck or van
Posture: 
Frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting; may work in tiring and uncomfortable positions
Motion: 
Frequent walking, climbing stairs/ladders/scaffolding; regular grasping/squeezing, wrist flexion/extension and overhead reaching; frequent driving
Lifting: 
Regular moderate lifting and carrying (15-44 pounds); occasional heavy lifting (45 pounds and over)
Environment: 
Work outside and inside on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, noise, vibration; exposure to chemical and electrical hazards; work around machinery with moving parts; regularly work irregular hours; occasional prolonged hours; frequent district-wide travel
Mental Demands: 
Maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.