Payroll and Benefits Office Manager

Job category: Professional
Exemption Status/Test: Non Exempt
Reports to: Payroll and Benefits Administrator
Date Revised: May 1, 2015
Dept./School: Payroll and Benefits

Primary purpose

Assist Payroll and Benefits Administrator with the management of the daily payroll activities of the district. Ensure that payroll is delivered in compliance with applicable state and federal laws and regulations and in a timely manner.

Qualifications

Education/Certification

High School Diploma or GED

Experience

Ten + (10) years payroll experience at a high level of responsibility

Five + (5) years payroll supervisory experience

Special knowledge/skills

Knowledge of local, state, and federal requirements relating to payroll issues and reports

Knowledge of payroll accounting and auditing principles

Effective communication and interpersonal skills

Proficiency skills in keyboarding and file maintenance

Ability to work with numbers in an accurate and rapid manner

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to supervise personnel

Major responsibilities and duties

Payroll

  • Direct and control payroll preparation and production, including regular, special, and supplemental payrolls.  Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.
  • Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all payroll deductions including IRS levies, Bankruptcy judgments, and Child Support and Student Loan garnishments.
  • Ensure accuracy of payroll data input and calculations.
  • Control payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance. Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures.
  • Process and resolve direct deposit and other banking interactions.

Personnel Management

  • Select, train, evaluate, and supervise payroll staff and make recommendations relative to assignment, retention, discipline, and dismissal.

Administration

  • Interface with administrators, principals, directors, and staff regarding payroll-related issues.  Assist with the equitable resolution of complaints, concerns, and problems in the area of payroll.
  • Work cooperatively with human resources and business services to process hiring, leave, terminations, and other employment-related issues.
  • Compile, maintain, and file all reports, records, and other documents required including auditable records.

Supervisory Responsibilities:

  •   Supervise, evaluate, and recommend the hiring and firing of payroll specialists.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Posture: 
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: 
Repetitive hand motions; frequent keyboarding, and use of mouse; occasional
Lifting: 
Occasional light lifting and carrying (less than15 pounds
Environment: 
May work prolonged or irregular hours
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.