PDC Receptionist

Job category: Paraprofessional
Exemption Status/Test: Non Exempt
Reports to: Director Organizational Learning
Date Revised: May 27, 2015
Dept./School: Organizational Learning

Primary purpose

Monitor and oversee the visitors coming to the Jill Shugart Professional Development Center (PDC), condition of training rooms, and assist in scheduling and coordination of building use.

Qualifications

Education/Certification

High School Diploma or GED

Associates Degree preferred

Experience

N/A

Special knowledge/skills

Strong organizational, communication, and interpersonal skills

Knowledge of Microsoft Office and iPad functionality

Bilingual preferred

Major responsibilities and duties

Program Management

  • Positively interact with all levels of district employees and visitors to the PDC as well as monitoring the front door, greeting and directing visitors correctly.
  • Positively represent the school district.
  • Maintaining the training rooms including the presentation station, presentation needs such as remote, and the scheduling of the training rooms.
  • Serve as a liaison to the custodial staff.
  • Manage UPS/FedEx deliveries, and the ordering and distribution of hospitality supplies.
  • Possess highly effective and pleasant telephone skills in order to communicate with staff and public in a positive and professional manner.
  • Assist Organizational Learning secretary during high volume times.
  • Strong organizational and general clerical skills with experience.
  • Strong computer and iPad knowledge preferred.
  • Initiative in performing routine office functions.
  • Good judgment in handling confidential information.

Supervisory Responsibilities:

  • None.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Posture: 
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: 
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: 
Occasional light lifting and carrying (less than 15 pounds)
Environment: 
Frequent districtwide travel; occasional statewide travel
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.