Purchasing Clerk, Maintenance

Job category: Paraprofessional
Exemption Status/Test: Non Exempt
Reports to: Maintenance Business Operations Coordinator
Date Revised: April 13, 2016
Dept./School: Maintenance

Primary purpose

Handles administrative tasks in the maintenance office including but not limited to entering requisitions, warehouse orders, reconciling P-Cards, filing and maintaining vendor files.



High School Diploma or GED


Minimum three (3) years’ experience preferred

Special knowledge/skills

Strong computer skills required

Proficient in MS Office software preferred

Oracle software application knowledge preferred

Must possess strong organizational skills

Accounting knowledge preferred

Must possess good written and verbal communication skills

Willingness to perform other duties as assigned

Major responsibilities and duties

  • Enter requisitions for material needs.
  • Process invoices, check requests.
  • Complete warehouse orders for items stocked at GISD.
  • Maintain accurate vendor files and bid records.
  • Reconcile P-Cards for each of the maintenance employees.
  • Order and maintain general office supplies and maintain copiers.
  • Filing as needed.
  • Should be able to work with and learn from others.
  • Willingness to perform other duties as assigned.

Supervisory Responsibilities:

  •   None.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting and reaching
Frequent walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching.
Occasional light lifting and carrying (less than 15 pounds)
Exposure to normal indoor air quality issues; exposure to typical office noise
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.