Secretary - Oracle

Job category: Paraprofessional
Exemption Status/Test: Non Exempt
Reports to: Oracle Technology Manager
Date Revised: July 1, 2017
Dept./School: Oracle Technology Group

Primary purpose

Secretarial position of an administrative nature involving responsibility for general departmental management. The administrative secretary exercises independent judgment and action, including making frequent decisions in accordance with delegated responsibilities from assigned supervisor. Primary emphasis is placed upon relieving the supervisor of administrative details by preparing considerable correspondence, compiling and summarizing data into concise form and my preparation of reports.

Qualifications

Education/Certification

High school diploma or GED

CEOP certification(s) preferred

Experience

Two + (2) years clerical experience

Special knowledge/skills

Experience in bookkeeping, accounting and data processing preferred

Knowledge of specific software programs, including Microsoft Word, Excel, Oracle ERP and Kronos

Experience maintaining and prioritizing calendars

Friendly and professional demeanor

Proven ability to take on a variety of different tasks without becoming overwhelmed

Ability to be flexible and adaptable in a variety of situations

Effective organizational, communication, and interpersonal skills

Excellent analytical and problem solving abilities

Ability to work in a team environment

Major responsibilities and duties

  • Composes and type routine correspondence including letters, memoranda and email.
  • Receives and screens visitors and telephone calls, takes messages, and schedules appointments.
  • Schedules and arranges meetings and conferences for professionals and/or management staff.
  • Establishes and maintains office files and other information concerning departmental work.
  • Maintains confidentiality of documents and information received.
  • Keeps informed of office details and advises management of problems.
  • Assists in the preparation of budgets; prepares and monitors timekeeping and other personnel records.
  • Determines needs and orders office supplies, equipment, repair and maintenance services.
  • Operates standard office equipment.
  • Additional duties required as directed by the Oracle Technology Manager.

Supervisory Responsibilities:

  •   None.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Posture: 
Occasional bending/stooping, pushing/pulling, and twisting
Motion: 
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: 
Occasional light lifting and carrying (less than 15 pounds)
Environment: 
May work prolonged or irregular hours
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.