Secretary - Student Information Special Education

Job category: Paraprofessional
Exemption Status/Test: Non Exempt
Reports to: Special Education Director/Coordinator
Date Revised: December 1, 2015
Dept./School: Special Education

Primary purpose

Assist administrator in keeping accurate special education data and answering questions from schools concerning data input and reporting problems. Assist also in training sessions for district staff and handling in-district auditing concerns.

Qualifications

Education/Certification

High School Diploma or GED

Valid TEA Certification

Experience

One to three years secretarial experience, preferably in public education environment

Word processing, spreadsheet, and database systems skills preferred

Multi-line phone system experience

Customer service experience

Experience in successful management of major projects

Special knowledge/skills

Ability to organize and prioritize responsibilities and projects in order to meet timelines

Ability to handle day-to-day disruptions and requirements as necessary with a positive attitude

Ability to multi-task

Ability to answer multi-line phone system

Ability to follow verbal and written instructions

Some knowledge of Special Education Services is desirable

Computer skills including use of word processing, spreadsheet and database systems

Experience in provision of training to individuals and groups

Knowledge of school district organization, operations and administrative policies

Excellent organizational, communication and interpersonal skills

 

Major responsibilities and duties

  • Audit data on all special education students to include name, ID#, grade, date of last full individual evaluation (FIE), Admission, Review, Dismissal (ARD) Committee meeting date, code for handicapping condition and all PEIMS codes.
  • Audit data in preparation for PEIMS codes.
  • Design and retrieve reports for Director of Special Education and other staff members as requested.
  • Print and disseminate reports using data information including PEIMS reports, end of six weeks reports, private school data reports and child find reports on a regular basis as determined by the Director of Special Education.
  • Coordinate PEIMS student data with the data in the Special Education Management System.
  • Assist in documenting Extended Year Services (EYS) participation reports.
  • Assist in documenting itinerant personnel for state reporting purposes.
  • Assist in the promotion of positive community relations through effective email and phone communications with parents, teachers, administrators and other district personnel.
  • Maintain confidentiality of information at all times.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Posture: 
Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting
Motion: 
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: 
Occasional light lifting and carrying (less than 15 pounds)
Environment: 
Work inside; regular exposure to noise
Mental Demands: 
Work with frequent interruptions; ability to handle high-volume, fast paced work load, detailed oriented, good judgment in handling confidential information, flexibility under pressure is a must

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.