Tax Clerk

Job category: Paraprofessional
Exemption Status/Test: Non Exempt
Reports to: Tax Assessor/Collector
Date Revised: January 1, 2015
Dept./School: Tax Office

Primary purpose

Under minimal supervision assist with the processing of district property taxes following established procedures for collection of tax revenue. Provide clerical services to the tax assessor/collector.



High school diploma or GED


Bookkeeping experience at clerical level

Special knowledge/skills

Knowledge of bookkeeping principles and practices

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to use software to develop spreadsheets and do word processing

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Effective organizational, communication, and interpersonal skills

Major responsibilities and duties


  • Process all tax payment transactions and post deposits
  • Receive and process applications for tax exemptions

Data Entry

  • Input tax data

Records and Reports

  • Assist with the preparation of annual tax rolls
  • Prepare and send tax statements, notices, and receipts as directed
  • Compile, maintain, and file all reports, records, and other documents as required
  • Assist taxpayers, officials, and other members of the public.  Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner
  • Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentation for the tax assessor/collector
  • Answer incoming calls, take messages, and route them to the proper party.  Handle questions and requests that fall within level responsibility

 Supervisory Responsibilities

  • None.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Prolonged sitting. Occasional bending/stooping, pushing/pulling, and twisting
Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
May work prolonged or irregular hours
Mental Demands: 
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.