Time and Labor Specialist

Job category: Auxiliary
Exemption Status/Test: Non Exempt
Reports to: Officer Manager
Date Revised: October 1, 2015
Dept./School: Transportation

Primary purpose

Compile and prepare regular district payroll including related reports and payments. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.



High School Diploma or GED

Valid TEA Certificate


Minimum of two (2) years’ payroll experience 

Special knowledge/skills

Knowledge of basic payroll accounting procedures

Ability to maintain accurate and auditable records

Proficiency in keyboarding

Effective organizational, communication and interpersonal skills

Ability to create spreadsheets and word processing

Ability to meet established deadlines

Major responsibilities and duties

Responsibilities and Duties

  • Prepare accurate department payroll.
  • Calculate employee wages, hours worked, overtime pay and summer check accrual.
  • Maintain department payroll records, employee payroll information, and other documentation in an orderly and accurate manner in accordance with state, federal and district requirement.
  • Display professionalism in dealing with staff.
  • Maintain professional appearance.
  • Must be mentally alert and physically able to perform job functions.
  • Follow district policies pertaining to the individual assignment.
  • Seeks professional growth through continuing education and staff development.
  • Performs other duties as may be assigned.

 Supervisory Responsibilities:

  •  None.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Continual sitting; occasional bending/stooping, pushing/pulling, twisting
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
Occasional prolonged and irregular hours
Mental Demands: 
Maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.