Transportation Field Trip Supervisor

Job category: Auxiliary
Exemption Status/Test: Non Exempt
Reports to: Director of Transportation
Date Revised: August 1, 2018
Dept./School: Transportation

Primary purpose

Ensure the safe and efficient transportation of students and employees on all extra-curricular trips and monitor the effectiveness of drivers.



High School Diploma or GED

Must have a clear and valid Texas Commercial Driver’s License with Passenger (P) and

School Bus (S) endorsements

Annual physical examination

Satisfactory annual driver’s license and criminal history checks

Successful completion of all state and local training courses

Must be at least 21 years of age


Minimum of three (3) years’ successful experience as a certified school bus driver

Experience with routing and scheduling

Experience in transportation and safety best practices

Special knowledge/skills

Proficient in Compass Field trip Software or other Field Trip Software

Proficient skills in keyboarding, data entry, work processing and file maintenance

Ability to prioritize effectively while maintaining composure and responding in an appropriate manner

Ability to work under pressure as workload is deadline driven

Ability to operate a school bus

Ability to read and understand documents including policies and procedures manuals

Ability to pass alcohol and drug tests 

Proficient map reading skills

Proficient skills in operating a personal computer utilizing Microsoft Office applications

Excellent communication and organizational skills

Effective telephone and radio skills

Ability to receive and give written and verbal instructions effectively

Excellent customer service skills

Proven bookkeeping experience

Major responsibilities and duties

  • Coordinate all bus requests from campuses and departments on all extra-curricular trips.
  • Manage the field trip planning software program.
  • Responsible for the assignment of drivers for all field trips.
  • Responsible for the timely and accurate billing of field trips.
  • Provide maps and directions to all drivers for extra-curricular trips and establish safest pick up/drop-off locations for students.
  • Prepare each bus route to ensure the written route description is functional and correct.
  • Assist in transportation dispatch as needed.
  • Troubleshoot issues with service deviation.
  • Assess the basic needs to accommodate each trip processed.
  • Maintain all required physical and computerized logs, worksheets, files and reports related to field trip operations.
  • Maintain records of all field trip requests and driver assignments.
  • Assist in completing reports for district and TEA filing.
  • Substitute drive on any bus route as necessary.
  • Promote a positive image that supports the mission of the school district.
  • Provide extracurricular trip lists to director, dispatcher, and assist in the assignment of vehicles.
  • Maintain a constant line of communication between the transportation department, shop, schools and administrative offices.
  • Maintain rapport with public and handle any problems or concerns in a prompt and courteous manner.
  • Investigate and resolve complaints/concerns regarding routing safety.
  • Communicate with the athletic department and school administrators in transportation assignments for all students and staff for all field trips.
  • Collaborate with lead safety trainer to maintain a district approved driver list.
  • Perform other duties as assigned.

 Supervisory Responsibilities:

  • Supervise and evaluate the performance of the field trip drivers
  • Coordinate communication between the transportation department and field trip drivers

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Compass Software; standard office equipment including personal computer and peripherals; drive all types of school buses
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Frequent repetitive hand and arm motions; frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (30 pounds or less)
Work inside and outside with moderate exposure to extreme temperatures; work around vehicles
Mental Demands: 
Maintain emotional control under stress; work with frequent interruptions; occasional prolonged and irregular hours; rotate early and late shift work; must be available to take calls for nights and weekends as needed. Detailed and able to meet strict deadlines.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.