Transportation Secretary

Job category: Paraprofessional
Exemption Status/Test: Non Exempt
Reports to: Office Manager
Date Revised: October 1, 2015
Dept./School: Transportation

Primary purpose

Monitor and oversee the visitors coming to the Garland ISD Transportation Department office. Answer and direct calls to appropriate staff.

Qualifications

Education/Certification

High School Diploma or GED

Valid TEA Certificate, preferred

Experience

Minimum of one (1) year experience as a TEA certified office secretary

Special knowledge/skills

Bilingual, preferred

CEOP, preferred

Knowledge of MS Office, preferred

Knowledge of district boundaries

Strong organizational and general clerical skills

Major responsibilities and duties

  • Monitor incoming phone calls.
  • Direct phone calls to appropriate staff.
  • Operate standard office equipment.
  • Monitor the front door, greet and direct visitors accordingly.
  • Display professionalism in dealing with students, parents, staff and community.
  • Exert a positive influence and work in harmony with associates.
  • Respond to suggestions for improvement in a positive manner.
  • Maintain professional appearance.
  • Must be mentally alert and physically able to perform job functions.
  • Follow district policies pertaining to the individual assignment.
  • Seek professional growth through continuing education and staff development.
  • Demonstrate efficient and accurate work.
  • Show initiative in assuming responsibility for routine office duties.
  • Use good judgment regarding confidential records and reports.
  • Assist the office manager with personnel records.
  • Perform other duties as may be assigned.

Supervisory Responsibilities:

  •  None.

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including personal computer and peripherals
Posture: 
Continual sitting; occasional bending/stooping, pushing/pulling, twisting
Motion: 
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: 
Occasional light lifting and carrying (less than 15 pounds)
Environment: 
Occasional prolonged and irregular hours
Mental Demands: 
Maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.