Warehouse Supervisor

Job category: Professional
Exemption Status/Test: Exempt
Reports to: Assistant Director, Equipment/Warehouse Operations
Date Revised: November 1, 2015
Dept./School: Student Nutrition Services

Primary purpose

Responsible for on-site leadership of SNS Warehouse Worker(s). Oversee daily warehouse operations to ensure safe and efficient storage, retrieval and distribution of district food, supplies and equipment.

Qualifications

Education/Certification

Bachelor’s Degree  

Clear and valid Texas Driver’s License

Current Food Handlers Certification

Experience

Five (5) years of experience in warehouse operations

Background in material handling, purchasing and stock control

Special knowledge/skills

Demonstrated warehouse supervisory skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals

Demonstrated time management skills with an orientation towards meeting deadlines

Demonstrated ability to analyze department productivity

Ability to perform multiple tasks simultaneously

Ability to perform business math functions

Effective organizational, communication and interpersonal skills

Knowledge of automated (or computerized) inventory and materials handling systems

Knowledge of Microsoft Word/Excel

Participate in educational opportunities and read technical publications relating to job.

Major responsibilities and duties

Receiving and Delivery

  • Oversee receipt of all shipments.  Verify accuracy and process according to established procedures.
  • Load and unload delivery truck as needed.  Unpack item(s) and inspect shipments for damage and defects.  Address discrepancies and damage; report as needed.
  • Insure that supplies and equipment are delivered to departments and schools by coordinating inventory transfers, pick slips and delivery schedules in a timely fashion.
  • Coordinate emergency hot shot orders to be delivered prior to need.

Inventory

  • Oversee the warehousing, storage and rotation of all supplies, equipment and dry and frozen consumable materials.  Schedule inventory transfers to and from the remote warehouse.
  • Maintain up-to-date inventory and location of all items available from the SNS warehouse.
  • Oversee the use, training and operation of all warehouse equipment.  Make recommendations for the repair or replacement of existing equipment as it becomes obsolete or deteriorates.
  • Compile, maintain and file all reports, records and other documents as required including inventory records.  Make available all temperature records, health inspections and pest control logs to the proper governing agencies.

Safety

  • Instruct assigned personnel on proper and safe use of equipment and storage of materials.  Inspect warehouse facilities and equipment for safety and efficiency.
  • Follow established safety procedures and techniques to perform job duties including lifting and climbing.  Operate tools, equipment and machinery according to prescribed safety procedures.
  • Inspect and oversee the use of safety and fire prevention equipment within the warehouse as prescribed by law and school policy.
  • Correct unsafe conditions in work area and promptly report any conditions that are not immediately correctable to supervisor.
  • Investigate and report to risk management on any reports of unsafe driving or accidents.

Personnel

  • Monitor the work and issue work assignments to warehouse workers.

Other

  • Investigate complaints received on shipments of equipment and supplies and take appropriate action.
  • Participate in budget development and exercise budgetary control over warehouse operations by performing daily cycle counts, reconciling variances and conducting yearly required final inventories.
  • Maintain storage areas and organize floor space adhering to storage design principles.
  • Secure warehouse office, doors and coolers.  Communicate with security regarding irregular access to the facility.
  • Perform all other duties as assigned.

 Supervisory Responsibilities:

  •  Participate in staff selection and comprehensive training.
  • Supervise and evaluate warehouse worker(s).

Mental demands/physical demands/environmental factors

Tools/Equipment Used: 
Standard office equipment including computer and peripherals; forklift or hydraulic lifting equipment; hand truck, dolly and pallet jack; small hand tools; light truck or van
Posture: 
Frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting
Motion: 
Repetitive hand motions; frequent keyboarding and use of mouse; frequent walking, climbing ladders and scaffolding; grasping/squeezing, wrist flexion/extension and overhead reaching; frequent driving
Lifting: 
Heavy lifting and carrying (45 pounds and over) on a daily basis
Environment: 
Work outside and inside on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, toxic chemicals and materials, noise, and vibration; work around moving objects or vehicles; may work alone; occasional prolonged or irregular hours
Mental Demands: 
Maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required.